Services

Our staff includes licensed Community Association Managers supported by administrative and clerical personnel. Prestige Property Management Services provides the following services; however, we are available to provide support in other areas as needed. Our services may be limited to accounting, billing, and collections, or other specific areas for those communities that do not desire full management services.

Association Management

  • Perform regular inspections of the associations’ common areas and facilities, and to monitor their condition and maintenance needs
  • Assists the association in locating and contracting with the best maintenance providers available, taking full advantage of our knowledge and relationships developed through our experiences with other associations
  • Assist in securing competitive bids on services and products for the association to obtain the highest quality and value
  • Coordinate and monitor the activity and performance of maintenance providers
  • Confirm that maintenance providers are properly insured
  • Perform regular inspections of the physical appearance and condition of the member properties to assess compliance with the covenants, restrictions, and by-laws of the association
  • Follow up on complaints of violations or maintenance issues received from association members or the Board
  • Issue violation notices and take other appropriate action necessary to resolve a violation in accordance with the association documents and instructions of the board
  • Provide assistance in obtaining property and liability insurance for the association
  • Provide assistance in reporting and filing of insurance claims on behalf of the association

Maintenance of Association Records

 

  • We act as custodian of official records and files of the Association including;
  • Minutes of Board meetings, special meetings and annual meetings
  • Annual and special meeting attendance records
  • Accounting records including cash receipt and disbursement records
  • Federal and State tax returns and other tax related records
  • Annual corporate filings
  • Insurance records

Accounting

 

  • Preparation of monthly and year end financial statements
  • Preparation of supporting financial reports including detailed general ledger, cash receipts and disbursements registers
  • Maintaining and updating detailed accounts receivable reports including aging reports
  • Maintenance of association bank account
  • Preparation of monthly bank reconciliation
  • Preparation of annual budget under guidance of the board
  • Preparation and approval of disbursements in accordance with the terms of approved vendor contracts or as authorized by the budget or Board

Tax and Association Reporting Requirements

 

  • Preparation of IRS Form 1099 for vendor payments
  • Coordination of the preparation and filing of Federal tax returns
  • Coordination of the preparation and filing of State tax returns
  • Preparation and filing of Annual Report required by the Florida Department of State
  • Coordination and oversight of financial audits or reviews by independent CPA if required by statue or requested by the Board

Association Governance

 

  • Prepare monthly Management Reports for the President of the Association summarizing significant events and actions for the period
  • Property manager will attend Board of Directors meetings, special meetings or annual meetings at request of the board
  • Advise Board of items that may be appropriate for meeting agenda
  • Arrange for transcription of minutes upon request of the Board
  • Prepare and mail proper notice for annual and special meetings
  • Facilitate communications between the members and the Board

 

Assessments

 

  • Maintaining assessment rolls including coordination of closing information with the title companies
  • Collection and deposit of assessments into association bank account insured by the FDIC
  • Preparation and processing of past due notices, intent to lien notices and liens in accordance with the policies of the association

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If you have any questions about our services, please give us a call and we will be happy to assist you.

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